New Support for Government-Funded Projects

May 18, 2022

Earned Value Management system meets time-tracking requirements for public funding

Of the many complexities of government and publicly funded projects—allocating funding, developing proposals, meeting deadlines—the problems associated with keeping track of time is not often thought about, but surely falls in that list.

Recently, UITS Administrative Technologies solved this problem for selected departments at the University of Arizona by realizing and implementing an electronic time tracking system for EVM—Earned Value Management. This new time tracking system allows employees to report actual time spent on projects electronically.

Partnering with BeeBole, a company that focuses on time management tools, the team developed time tracking for EVM to support departments with high-value government-sponsored projects. These projects often include complex funding compliance requirements including tracking of actual time. The system, which is integrated with UAccess Employee and UAccess Financials, simplifies the process of entering project time—a process that used to be done on paper—as required by the government for funded high-dollar value projects. 

Benefits of the system include reduced administrative work, accuracy in time tracking, and government regulation and audit compliance. 

Currently, time tracking for EVM is being used by the Steward Observatory and Lunar & Planetary Laboratory, in an effort led by the Arizona Space Institute. The UAccess Employee team is planning to have the system ready for other departments around campus who need to meet similar compliance requirements.