Using the Email List Website
Sympa uses a uniform format across all of its pages, so becoming familiar with its general layout will help you with using its functions more readily.
The Sympa login or user menu is located at the top right corner of the page. If you are not logged in, you will see a UA NetID Login button. Upon clicking that button, you will be taken to the authentication page so you can enter your UA NetID and password.
- Log in with your NetID to see all lists subscribed to with your official university email address.
- For lists created or subscribed to using an email that is not your official university email address, create and use a login with the Don't have a NetID? option.
If you are logged in, you will see the email address you used to log in and a button for you to log out. This address is where email will be sent when you subscribe to a list.
If you are looking at a list, you will also see your role indicated just below your email address. This describes your current role on the list and what privileges and access levels you have.
Main Menu Item
The main Sympa menu is at the top of the page. It contains the following tabs:
This tab is only visible when you are logged in. Visit this tab to create a new email list.
Publicly Viewable Lists
This tab will take you to a listing of all of the publicly viewable lists ordered alphabetically. If a list of yours that you want to be displayed is not displayed, its visibility is set to be concealed or viewable via Intranet. You can edit this by clicking on the list in the menu on the left and navigating to Admin > Edit List Config > List definition.
This tab will take you to the main page.
On the main page, you will see a welcome and overview message, along with a list of the categories of publicly viewable mailing lists that are available. Each list is organized into one or more categories, and you can browse for lists which might interest you.
You may also search for a list by name.
This tab takes you to a page with links to the UITS service catalog pages and to documentation provided by Sympa.
Along the left side of the page are the user menus. Their contents change based on what you are currently looking at or doing in the system.
On the Home page, the menu on the left indicates all of the lists to which you are subscribed or of which you are an Owner.
For each list which you either subscribe to or own, there will be an entry with a link to take you to the list's homepage. If you are a list Owner, then you will also have a button called admin that will take you to the list's administration page. Note: if you own a list, you will see it here regardless of whether or not you are subscribed to it. If you are unsure whether you are subscribed to a list you own, check the list's Subscribers to see if you are on it.
If you are looking at a list's homepage, then the main text area will include the list name and subject (the brief, one-line description of list's purpose summarized into one or two sentences). The left menu of all your lists will be replaced with one giving you an overview of the list's basic information, including:
This indicates how many subscribers are on the list. If you are one of the list's owners, then you will also see how many of those addresses are bouncing or refusing mail.
If the list is configured to allow you to see who all the subscribers are, then the word Subscribers in this menu item will be a link to the page where you can browse or search for subscribers of the list.
This shows you who the owner or owners of the list are. The Owners menu entry itself is also a link you can click to send an email to the list owners using your default mail client.
This shows you who the list's moderators are.
If you are looking at any of a list's pages, the name of the list at the top is a link back to the list's homepage. The List Operations menu is on the left.
Shown only to list Owners, this link will take you to the list administration section. Here, you can change various parameters of the list's configuration, alter and update different list templates, manage Subscribers, and perform other functions related to managing the list.
Shown only to list Moderators and Owners, beneath it are three sub-items allowing a list Moderator or Owner to access currently pending message, document, or subscription requests.
If you are not already subscribed to the list, this link will either add you as a Subscriber (if the list is set to allow anyone to subscribe) or dispatch a request to the list owners asking them to either approve or decline your subscription.
If there is no Subscribe link shown in the List Operations menu, then it means subscription to this list is closed, and you can only be added by the Owner manually adding you.
If you are a Subscriber, then the Subscribe link will be replaced with Subscription Options where you can change some aspects of your subscription to the list.
If you are subscribed to a list, you will have this link in your List Operations menu. You may use it to unsubscribe from the list.
This link will open a new email to the list owners in your default mail client.
Post to List
If you are allowed to post messages to the list, then this link will take you to a page where you can compose an email to be sent to the list.
If the list has archives of messages that have been sent to it, and you have the appropriate privileges to view the archives, then this link will take you to a page where you can browse through or search the list's archives.