Gear-to-Go Policies

Eligibility

Gear-to-Go Center equipment is available to current students, faculty, and staff of the University of Arizona. Borrowers of equipment will be required to present a valid UA CatCard at time of pick up. Borrowers may have their eligibility suspended or revoked due to violations of any of the policies outlined here. Any such penalties, including the length of suspensions, will be judged on a case-by-case basis.

Terms of Equipment Use

Gear-to-Go Center equipment may be used for any course-related, not-for-profit purpose. The University of Arizona assumes no responsibility for misuse. The Gear-to-Go Center requests that equipment be used only on an individual basis due to its limited availability. For class demonstrations, the Office of Instruction and Assessment has equipment and consulting services available. For more information regarding the services that OIA provides, please visit their website. Equipment may not be taken outside of the state.

Some items will be identified as "prior authorization required." These items will require that you provide additional information for collection purposes in the case of lost or damaged items. Apply for prior authorization status by filling out the Elevated Authorization Request Form.

Equipment Reservation, Pick-Up, and Return Policy

Equipment may be reserved up to 30 days in advance. We encourage borrowers to reserve equipment at least one week in advance. Equipment is limited to one piece of each type of equipment per person per reservation. For example, one person may check out a video camera, a tripod, and a microphone, but not two video cameras. 

At time of pick up, borrowers must present their CatCards in order to receive equipment.  Equipment will only be checked out to the reservation holder. If a patron fails to pick up the reserved equipment within one hour of the reservation time, the reservation will be considered cancelled and the equipment will be available for checkout to others.

Equipment can only be returned to staff working in the Gear-to-Go Center located on the ground floor of the Computer Center. Equipment will not be accepted by any other location. Failing to meet these guidelines will result in suspended or revoked eligibility. Gear-to-Go Center staff will check for damaged or missing parts at the time of check-in. It is the borrower’s responsibility to ensure that all the equipment is functional and present at the time of check-in. If equipment is found to be damaged or missing, Gear-to-Go Center staff will notify the borrower at check-in time.

Loan Periods

Equipment is available for a 48 hour business day loan period only. For example, if equipment is checked out at 10:00AM Monday, it is due back on Wednesday by 10:00AM. Requests for longer checkout periods will be considered on a case-by-case basis. Requests for loan period extensions must be made via email to the Gear-to-Go Center at oscr-gtg@list.arizona.edu at least 24 hours prior to checking out equipment. In order to ensure that everyone has an opportunity to use the equipment, an individual must wait one business day to check out the same piece of equipment again.

Overdue equipment will result in the immediate suspension of your borrowing privileges, and a strike will be recorded on your account. After three strikes your borrowing privileges will be revoked indefinitely. Items that are overdue longer than seven days will result in a suspension of your privileges for 90 days. Please speak with a manager to make arrangements in the event of extenuating circumstances at oscr-gtg@list.arizona.edu.

Missing or Damaged Equipment

Individuals are responsible for observing due care while using Gear-to-Go equipment.  Equipment will be inspected thoroughly for damage when equipment is returned. By accepting the equipment at checkout time, borrowers agree that the equipment is complete and without defect. Borrowers also agree not to materially alter the equipment (e.g., changing firmware). If parts are missing or returned damaged, it is the borrower’s responsibility to pay the Gear-to-Go Center for any costs incurred from repairing or replacing the equipment.

Lost or Stolen Equipment

Borrowers are responsible for the safekeeping of any equipment checked out to them, and they must assume financial responsibility if anything is lost or stolen. If equipment is stolen, a police report will need to be submitted to the Gear-to-Go Center as soon as possible.

Restitution for Damaged, Missing, or Stolen Equipment

If Gear-to-Go Center staff members deem any equipment damaged, a message will be sent to the email address provided by the borrower. The borrower has 30 days to appeal the finding. Appeals can be made via email to oscr-gtg@list.arizona.edu. If the borrower agrees to the damage claim, does not respond to the email, or if the borrower’s appeal is declined, Gear-to-Go staff will determine the cost of repair or replacement, and an invoice will be sent to the borrower. Since all correspondence will be made via email, please ensure your email address is current. If restitution is not made directly to the Gear-to-Go Center, charges will be forwarded to the Bursar’s Office and a hold will be placed on your university account. If you are an employee of the university, you authorize the University of Arizona to deduct from your paycheck any money due to the university due to damage or loss of the equipment.